The City Clerk, acting as the official Custodian of Records for the City of Encinitas, coordinates Public Records Requests and is responsible for maintaining all official City records in compliance with State, Federal and local regulations.

The California Public Records Act (Government Code Section 6250 et. seq.) requires the City to respond to a request for public records within 10 calendar days of the request. The City Clerk’s Department will handle all requests and determine whether the request, in whole or in part, seeks copies of disclosable records and will promptly notify the requestor of its determination and the reasons thereof.

In unusual circumstances, it may be necessary to request a 14-day extension to provide a determination. In addition, in some circumstances, the City may determine that your request should be denied based on a determination that the record being sought is “exempt” from public disclosure. These exemptions include, but are not limited to: records pertaining to pending and on-going litigation to which the City is a party; attorney-client work product; and petitions for initiatives, referendums, and recall.

Many public records are accessible online by clicking the Public Records Archives tab below. If you are unable to locate a document, please click on the Submit a Public Records Request tab below.

 

                                                                                                            

                                                        Public Records Archives                     Public Records Request

 

Additional Information Resources through On Line Services - The City also maintains an extensive library of Online and MapServices .  Listed below are three popular map services that you can explore.

E-Zoning- This map allows you to search for an address or navigate to a parcel to find detailed zoning information for that property. The information provided includes zoning designation and description, density limits, height limits, and setback requirements among others. Special overlay zones that fall within the selected property are also shown. A printable summary report for the selected property can then be generated.

Engineering Plan IndexViewer -This map allows the user to zoom in or search for an address, then click on any location.  The results of the click will provide the user with a listing of any engineering drawings or improvement drawing that has impacted that particular location (the extent of the impact is outlined for clarity). In addition to seeing the outline of the extent of the drawing, the actual image of the drawing can be opened and all pages viewed.

City Projects- This map shows City projects, regional Capital Improvement and large-scale Traffic Engineering projects that are currently or soon-to-be in Planning/Design or Construction.  Projects mapped are associated with City Council's strategic priority focus areas:  1. Attain a legally compliant Housing Element; 2. Make the rail corridor a better neighbor; 3. Improve connectivity and mobility for all users; and 4. Promote green initiatives and protect natural resources.

Public Records Request Procedure - To expedite your request and ensure the appropriate documents are provided efficiently and promptly, requests must provide clear and specific description(s) of the information you are requesting. Please provide dates, times, addresses, subjects, titles etc. as appropriate to your request.

Statements of Economic Interest, Form 700, are public documents and may be viewed at the City Clerk’s Department during regular business hours. Also available with this link are the Form 700 filings for the current Mayor and Council Members.

Campaign Disclosure Statements, Form 460/470, are filed semi-annually and during pre-election periods, are public documents and may be viewed at the City Clerk’s Department during regular business hours. Available electronically with this link are the Form 460* filings for the Mayor, Council Members and open committees.

 *The addresses of private citizens have been redacted to insure privacy provisions when posted on the web. Statements of Economic Interest and Campaign Disclosure Statements are public records and are available unredacted for review in the City Clerk’s Department during regular business hours. Copies are available upon request for a fee of .10 cents per page.

Business Hours - The City Clerk’s Department is located at Encinitas City Hall, 505 S. Vulcan Avenue, Encinitas, CA 92024, 760-633-2601. Regular business hours are Monday – Friday, 7:00 a.m. – 6:00 p.m. and closed alternating Fridays.